A written narrative relating to SEOO activities will be submitted to OEO monthly and by 9/15/70 such a report for the period 7/1/70 to 8/15/70 will be submitted.

It was agreed that sringent management controls would be instituted to hold telephone and postage costs to an absolute minimum.

II. PERSONNEL ADMINISTRATION

A. What problems have there been-and are anticipated next year-in filling vacancies, in salaries, and other personnel matters?

None in either case.

B. Will the SEOO be able to operate in accordance with approved OEO Personnel Policies and Procedures? List any exceptions and explain the necessity for such exceptions.

Yes; no exceptions.

C. What career development programs are planned?

The addition of the positions of Supervising Community Program Analyst for each of two administration regions offers career development opportunities to SEOO staff. State OEO also will have the added capability to plan and implement a career development program through its expanded TA services operation.

D. What staff training is needed and how does the SEOO propose to meet the need?

SEOO has provided training on a regular basis to existing staff. Addition of new staff will require introductory and supplemental training which will be given with the cooperation of the State Training Division and other State agencies, particularly the HRD sections (fiscal research, legal, and management). SEOO may utilize training services of the State College and University systems. A possibility exists for some joint training of staffs of SEOO and WR/OEO. Regular in-service staff training also will be provided at regular intervals during the Program Year. A staff member has been appointed to work with other agencies and groups to develop a comprehensive and coherent training program for SEOO staff for Program Year "e”.

SEOO will submit its plan for training of staff to OEO/WR within 60 days after funding for program year "E”.

III COORDINATION

A. Checkpoint Procedures: Describe how the checkpoint procedure system with the CAA8 (Form 77) is working and how the SEOO plans to improve its participation in the procedure. Does the SEOO recommend changes in the system? Improved working relationships-including greater participation by SEOO staff in grantee pre-review and planning meetings-with Regional representatives over the past year have begun to indicate a better functioning of the checkpoint system. SEOO expects this trend to continue. Where SEO0 is permitted full participation in grantee pre-review activities, and the grantee submits Form 77 on time, the checkpoint procedure functions well.

B. How is the checkpoint procedure working for OEO/HQS-approved programs and how can this be improved?

The procedure is working well.

Negotiations in advance of the Governor's 30 day sign-off period has enhanced the effectiveness of the checkpoint procedure. Further emphasis on advance negotiations is desirable.

C. What plans does the SEOO have to advise and assist OEO on developing procedures and programs which would promote and increase state agency participation in the anti-poverty effort? (What are the problems and opportunities?) SEOO has advised OEO of its expanded roles in the anti-poverty field (as outlined in recent HRD policy statements and detailed in foregoing sections of this application), which have the full interest and support of top HRD officials, the office of the Governor of the State, and legislators, e.g., the HRD Act of 1968. D. As "advocate of the poor" at the state level, how does the SEOO

1. Plan to employ poor people on the SEOO staff, or use as consultants? The opportunity to employ poor people on the SEOO staff does not now exist. This is an area which State OEO expects to explore.

2. Plan to promote the maximum feasible participation of the poor in planning, coordination, and evaluation of other state agency operations and programs which affect the poor?

Through the establishment of a State OEO staff of sufficient size to devote time

to planning, and an improved information, research and dissemination system, SEOO will gain the capacity to encourage the actual employment of poor people by other agencies, and the participation of poor people in the development, implementation and review of programs which serve them.

3. Encourage and work toward the development of career opportunities for the poor with other state agencies?

The existing SEOO linkage with State HRD. particularly with its job Develop ment. Training and Placement Division, will allow SEOO to express with greater impact its concern for development of career opportunities and revised entry level opportunities for low-income people.

E. Does the SEOO have any proposals to assist OEO on job Corps and/or VISTA programs?

A Volunteer Coordinator will be employed to mobilize and coordinate antipoverty and VISTA programs in California.

IV. TECHNICAL ASSISTANCE

A. Describe the kind and degree of technical assistance to be provided the CAAs during the coming Program Year and what changes and improvements are planned over the current year?

SEOO will make every effort to follow and cooperate with the applicable portions of the Regional Training and Technical Assistance plan.

The acquisition of funding for the state STAP program and the proposed addition of four Management Specialists, eight Field Analysts, and three Special Program Coordinators offers SEOO an impressive opportunity to provide higher quality multi-specialty technical assistance to CAAS in the coming Program Year. The cooperation of HRD's units in this year's program will allow SEOO to draw on vast and proximate funds of specialist talent in fields of critical importance to CAAS and in addition should provide SEOO an opportunity to promote its concerns within the other state agencies. Furthermore, SEOO plans to submit to OEO in the near future two or more independent applications for pilot projects funds to demonstrate new forms of technical aid to the grantees. Still other changes and improvements will be designed as program adjustments are made through a new SEOO TA-contract services concept.

B. Identify the number of CAAs in the State, and list the ones which will be served. Provide a narrative statement on why these CAAs are chosen.

SEOO, in regard to the mandate of the Economic Opportunity Act of 1964, serves all the State's CAAS. These are 42 CAAS and numerous single-purpose grantees, all of which have been, and will continue to be served. In addition SEOO serves the California Inter-tribal Council and Quechan Indian CAP in Imperial County (Total 44 CAAs).

C. How does the SEOO plan to assist the CAAs in locating non-OEO resources and funds in the next Program Year?

Integration of SEOO in the Dept. of human Resources Development promises to provide SEOO up-to-date information on State and other public sources which might be available to CAAS. SEOO plans to convey such information as appropriate to SAAS through its Analyst and Specialist staff, and other media. SEOO intends to develop as soon as possible one or more professional positions with responsibility for a unified, systematic approach to the mobilization of private sector resources.

D. Does the SEOO propose a better way to coordinate with the OEO Regional Office and its field reps in the provision of TA to the CAA8?

Recent published guidelines, as well as a continuing series of meetings between OEO and SEOO staffs on the provision of technical assistance, have established an improved basis for coordination of technical assistance activities. The two agencies have agreed that State OEO will increasingly assume the role of providing, or coordinating the provision of, technical aid to grantees within the state, and SEOO is fully prepared to cooperate with Regional OEO in developing policy for an efficient TA effort. Continuous joint staff cooperation in the field between the two offces is encouraged by SEOO.

E. What specific activities are planned to assist CAAs coordinate their programs with other related programs to meet the multi-jurisdictional planning requirements of OEO Instruction 6321-2?

Each SEOO professional staff member has received or will receive instruction in these requirements to enable him to help CAAS meet their obligations. F. What training and orientation does the SEOO propose to provide the CAA staffs and boards?

State SEOO expects that the aforementioned restructuring of Analysts' field assignments will increase the time available for the Analyst's training and orientation to CAA staffs and boards, upon request of the CAA.

SEOO will make every effort to follow and cooperate with the applicable portions of the Regional T&TA Plan.

G. Will the SEOO serve as a central personnel “clearinghouse” for the CAAs looking for qualified staff? Any changes from the current situation?

The State OEO has served and will continue to serve as a central personnel "clearinghouse" for the CAAS, upon request.

H. Describe how the SEOO plans to change or improve its efforts to inform the news media and the public of the needs, problems, and programs of the antipoverty effort.

It is intended that work of the Staff Assistant for planning and the Intergovernmental Liaison Coordinator (previously described in several sections of this work program in the attached CAP 81, in the demonstration proposal and in appended documents) will provide the nucleus of a public information and education program to be developed by SEOO in the coming year. The public information Section of HRD also has offered assistance to SEOO in this field.

V. OPERATIONS

Describe the progaams the SEOO plans to operate, if any, during the next program year.

SEOO has no plans to operate programs in the coming year.

JOB DESCRIPTIONS

By 9-30-70 all position descriptions (except those promised on another date) will have an attached statement of duties and responsibilities subject to approval by OEO.

[Attachment 2-1]

CHIEF, STATE OFFICE OF ECONOMIC OPPORTUNITY

Definition. Directs the program of the State Office of Economic Opportunity. Typical tasks.-Performs all duties, exercise all powers, discharge all responsibilities, and enforces all laws under the jurisdiction of the department. Administers review and coordination processes under the Economic Opportunity Act of 1964, as amended, together with all applicable State laws; prepares recommendations to the Director of HRD regarding approval of OEO programs.

Qualifications.-Graduation from an accredited four year college with a degree in one of the following: business, public or personnel administration, social sciences, behavioral sciences, education, law, or social work. Post-graduate work in one of the above disciples preferred, three years of experience in the administration of private or public organizations and knowledge of socio-economic problems; a demonstrated ability to relate to persons of all socio-economic backgrounds and persons of minority groups; ability to make public presentations; ability to analyze situations accurately and adopt an effective course of action; plan, organize, and direct the work of others; make administrative studies and prepare clear, concise and comprehensive reports.

ASSISTANT CHIEF, STATE OFFICE OF ECONOMIC OPPORTUNITY

Definition. Under general supervision, plans, coordinates and directs the activities of a team of specialists in the provision of technical assistance to grantees. Recommends what specialists will be required from specific state department. He will assign and supervise the in-house specialist staff and prepare reports with recommendations to the Chief.

Typical tasks.-Coordinates and directs staff activities of a team of program specialists, assists in securing coordination of state agency resources for CAAS and programs; represents the Office of the Chief at regional or local meetings of anti-poverty public and private organizations; acts as liaison with the regional offices of the Federal Office of Economic Opportunity; does other work as required. Qualifications.-Graduation from an accredited four-year college with a degree in one of the following: business, public or personnel administration, social sciences, behavorial sciences, education, law, or social work. Post-graduate work in one of the above disciplines preferred. (Additional qualifying experience may be substituted for the required education of a year-for-year basis up to two years of college).

Experience. Five years of professional experience in public, private, or personnel administration, community action programs, education, social work or law. One year of the required experience shall be in a position equivalent to the performance requirements of an associate analyst in California State Service.

CALIFORNIA STATE OEO COMMUNITY PROGRAM ANALYST

Definition.-Under general direction of the Chief of the State OEO, reviews the various programs and performance of assigned California OEO grantees and makes comprehensive reports for the Governor to assist him in carrying out activities pursuant to Section 242 of the Economic Opportunity Act; provides assistance to communities and groups in the operation, maintenance and improvement of programs under this act and related acts; and to do other work as required. Typical tasks.-Visits assigned OEO-funded grantees and other local participating individuals and public and private agencies and groups to compile information on grantee programs, structure and performance, as the basis for reports to the Governor; evaluates Community Action Programs and prepares policy recommendations for the Governor's approval or disapproval of these programs; provides information on OEO policies and procedures to individuals and groups in the community; offers generalist assistance to grantees in their attempts to mobilize existing and new resources to alleviate and prevent poverty; provides guidance and assistance in such areas as administration, organization and personnel management; develops new local programs and participates in creation of demonstrated projects; calls upon State OEO Special Technical Assistance