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38. Applications.-Applications for leave without pay must be filed on the form prescribed by the Department, and shall be forwarded with recommendation of the chief of bureau to the Secretary for approval. Applications for such leave for five days or more must include a statement of the reason.

39. Deduction of pay for absence in excess of legal limit.-Absence of employees in excess of the legal allowance with pay must be covered by an application for leave of absence without pay for one day or more, as no excess can be permitted without a deduction therefor. In the case of a deduction of a day's pay where the employee has not been absent an entire day, he may take the balance of the day's time without further deduction, subject to approval by the chief of bureau, provided the time is taken in the same year.

When

40. Basis for deduction from annual and sick allowance.-A proportionate deduction from allowance of both annual and sick leave shall be made at the rate of 1 day for each 12 days and multiples thereof of furlough or leave without pay in the current year. an employee has taken the legal allowance of leave for the current year and for any reason is granted leave without pay, recovery will be made for such annual and sick leave as is unearned by virtue of the granting of said leave without pay, and application for leave without pay to modify the excess of leave already taken will be required. The initiative in the matter of making a recovery or deduction of salary in cases where excess leave has been granted should be taken by the head of the bureau or office in which the person is employed.

41. Sunday between sick leave and leave without pay counted. When sick leave expires on (including) Saturday and the employee continues absent, beginning Monday following, on leave without pay, the intervening Sunday is charged without pay.

42. Absence without leave.-Immediate notification must be given to chief clerks of bureaus of all absence from duty for any cause without leave having been previously asked for and granted. Any employee who is absent without leave for any cause may also be required to explain to his immediate superior in writing, at the earliest practicable moment, the cause of his absence and of his failure to ask for permission to be absent. If it is found that he was absent upon insufficient cause, or if his failure to obtain permission to be absent is not satisfactorily accounted for, the time lost will be charged to leave without pay and such further action as may be deemed necessary will be taken. Avoidable or willful absence without leave is an offense against office discipline.

43. Not less than one day granted.-Leave without pay will not be granted for less than one day.

44. Military leave.-Military leave may be granted (a) to employees in Washington, D. C., who are members of the District National Guard and (b) to employees outside of Washington, D. C., who are members of the Organized Militia of the several States. The latter may be excused from duty without loss of pay or time in the event they can be spared without detriment to the service, such absence to be limited to annual encampments and regular parades. The law covering the granting of military leave is construed to include tcmporary as well as permanent employees. Application for such leave must be made in advance and must subsequently be supported by the certificate of a competent officer of the National Guard of which the employee is a member.

45. Court leave, as witnesses for the Government.-Employees who have been subpoenaed to attend court will be allowed special leave of absence with pay when serving as witnesses for the Government; otherwise such absences will be charged to annual leave or leave without pay. Evidence of attendance at court will be required. 46. Regulations applicable to field service. The foregoing regulations are applicable, within legal limits and as far as practicable, to the field and station services connected with this Department outside of Washington, D. C.

47. While in transit from and to Porto Rico and Hawaii.-Employees on the islands of Porto Rico and Hawaii or other insular possessions visiting the United States proper on annual leave will not be charged for the time consumed in transit from and to the mainland.

48. Enforcement of regulations.-Chiefs of bureaus and all supervisory officials will be held strictly responsible and accountable for the enforcement of these leave regulations.

ARTICLE IV. SALARIES.

ASSIGNMENTS OF SALARY.

SECTION 1.—1. Statutory authority.-An act of Congress approved June 17, 1910, entitled “An act making appropriations for the legislative, executive, and judicial expenses of the Government for the fiscal year ending June 30, 1911, and for other purposes" (36 Stat. L., 524), provides that "the Secretary of Commerce and Labor is hereby authorized, under such regulations as he may prescribe, to permit officers and employees of the several bureaus and divisions of the Department of Commerce and Labor to assign their salaries while absent from Washington, District of Columbia, and employed in the field." The force of this act is extended to the Department of Labor by sections 6 and 8 of its organic act.

2. Departmental permission. In conformity with those provisions of law, officers and employees of the several bureaus and divisions of

the Department are permitted to make assignments of salaries to immediate members of their families or any persons dependent upon them for support or to recognized banking institutions for deposit to credit of the the employees' bank accounts.

3. Approval. Such assignments must be approved by the Disbursing Clerk and may be revoked, upon his recommendation, for good and sufficient reasons.

4. Assignment for debt prohibited. Under no circumstances will an assignment or any order for salary be approved or honored by the Disbursing Clerk when in the nature of an assignment or making over of salary for value received, or when made payable as security for a loan, or when made payable to loan brokers, loan companies, or agents thereof.

5. Form. All assignments shall be made upon a form provided therefor, which must contain an express direction to the Disbursing Clerk to pay the salary of the employee to the person or institution therein mentioned. This assignment must be furnished in duplicate, and must be signed in duplicate by the person making the assignment and also by the person or officer of the institution to whom payment under the assignment is to be made. The two signatures are to be witnessed.

6. Copies. One copy of the assignment so furnished shall be forwarded to the Auditor for the State and Other Departments for his information, and the other copy shall be retained in the office of the Disbursing Clerk.

7. Mode of payment.-Payment under an assignment must be made by check payable to the assignee. It shall contain on its face a statement of the purpose for which drawn and the name of the person on account of whom the payment is made, together with the words "Under assignment," in order that the payment may be fully identified in accounting offices of the Treasury Department.

ARTICLE V.—PRIVILEGES.

USE OF DEPARTMENT TELEPHONES FOR PERSONAL MESSAGES. SECTION 1.-1. Conditions. Employees may use the telephones in the several offices of the Department for the sending of important personal communications, whenever the telephones can be used without detriment to the expeditious transaction of official business, upon payment of the cost involved.

2. Restrictions. This permission will be subject to such restrictions and regulations as are herein mentioned or may be made by the chief of each bureau or division to meet conditions peculiar to his office.

3. Notice to operator.-Each officer or clerk when making a call on personal business will notify the telephone operator that the call

is not on official business, and the operator will record the call and charge the amount thereof against the employee.

4. Payment.—All charges for telephone service must be paid to the telephone operator by the employee immediately after receiving salary at the beginning of each month. Neglect on the part of any employee to promptly pay tolls will result in such employee being debarred from the privilege hereby granted

5. Abuses. Abuse of the privilege of using Department telephones, either as to frequency or length of communications, will result in a withdrawal of the privilege.

6. Desk telephones.-Officers having telephones on their desks will control the sending of private messages so as to avoid interference with official business, and shall be careful to notify the telephone operator when themselves making private calls.

7. Holding line open.-Telephones must not be held open while employees are called from another room to answer. The telephone operators and clerks having charge of telephones should receive the message or take the number of the calling station and send word to the employee as soon as it can be done without interference with the public business, but the holding of a line, except in cases of emergency, is prohibited.

USE OF LIBRARY OF THE BUREAU OF LABOR STATISTICS.

SEC. 2.-1. Availability.-The library of the Bureau of Labor Statistics shall be accessible to all employees of the Department in Washington upon the same terms as it is to the employees of that bureau.

2. Final accounting.-Before any employee of the Department in Washington who is separated from the service for any cause shall receive his final payment of salary, he shall obtain a clearance card from the librarian of the Bureau of Labor Statistics, the same to be presented to the Disbursing Clerk, and final payment of salary in such case shall not be made unless or until such clearance card shows that no books stand charged against the employee to whom the card is issued.

ARTICLE VI.-DEPARTMENT NEWS.

NEWS-RELEASE OFFICE.

SECTION 1. In order to permit of timely publication of Department news, without prejudice to public interests, a News-release Office under the supervision of the Assistant Secretary has been established. News material originating in any branch of the Department must pass through the News-release Office prior to its release for publication, except such as may be given out in field or station service, and over this the News-release Office is to maintain general supervision.

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